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Latest HR Essentials News

Host Supervisor of Civilians Tier II training at your unit
Nov. 7, 2019

The Office of Leadership (CG-128) is soliciting for units to host the “Supervisor of Civilians Tier II” (502799) roadshow course. Eight FY20 convenings are still available.

HR Essentials Resources

Death Gratuity Payment
This instruction details a death gratuity payment of up to $10,000 to the personal representative of an appropriated fund employee who dies from a traumatic injury sustained in the line-of-duty.

Employee Assistance Program
The USCG provides employees with free resources to help manage personal challenges. The program, called CG-SUPRT, offers confidential services like counseling, financial coaching and wellness coaching.

Federal Employees Health Benefit (FEHB)
The FEHB is available to eligible civilian employees and their eligible family members, as well as, eligible civilian retirees and their survivors.

Telework
You may be eligible for alternative work arrangements. Civilian employees who participate in telework must complete telework agreements; the form is available here CG-5330 or can be found in COMDTINST 5330.4

Flexible Spending Account (FSA)
The Flexible Spending Account Program allows you to set aside pre-tax funds to help pay for out-of-pocket medical expenses and some dependent care services.

Military Deposit to Civilian Retirement
A military deposit is a payment made to allow an employee to use creditable military service for retirement eligibility and annuity computation purposes.

Nursing Mothers
The Patient Protection and Affordable Care Act requires the Coast Guard to provide nursing mothers with a reasonable break time to express breast milk in a private space.

Reasonable Accommodation
This law requires that the Coast Guard provide reasonable accommodations for applicants and employees with disabilities.

Volunteer Community Service
Employees who participate in volunteer activities directly related to the Department of Homeland Security’s mission can receive up to 40 hours of administrative leave per year.

Office of Workers' Compensation (OWCP)
The OWCP administers disability compensation programs, which provide wage replacement benefits, medical treatment and other benefits to certain workers or their dependents who experience work-related injuries or occupational disease.

Continuation of Pay
An employee who sustains a traumatic injury can be given regular pay for up to 45 days, with no charge to their sick or annual leave.

Thrift Savings Plan (TSP)
Manage your retirement and investment accounts, and access retirement planning tools.

Family Friendly Leave Policy
Full-time employees are entitled to leave for family care or bereavement purposes.

BENEFEDS
BENEFEDS is the online benefit management portal for federal employees. Access and make changes to your dental and vision, long-term care and flexible spending plan programs.

Federal Employees Group Life Insurance (FEGLI)
The Federal Employees' Group Life Insurance (FEGLI) Program covers more than 4 million Federal employees and retirees, as well as many of their family members.

Federal Long-Term Care Insurance Program (FLTCIP)
Provides long-term care insurance that helps you pay, as an enrollee, for costs associated with executing daily life activities, or severe cognitive impairments, such as Alzheimer's disease.

Alternative Work Schedules
Learn about the various options for USCG employees, including compressed and flexible schedules.

Civil Service Retirement System (CSRS)
The CSRS was the retirement system for Federal employees until it was replaced by FERS. Some employers are still covered by CSRS.

Federal Employee Retirement System (FERS)
Federal civilians hired after 1987 are covered by the FERS retirement plan Learn more about FERS here and on the OPM website.

A-Z Library of HR Topics
The Office of Civilian Human Resources helps employees educate themselves about employment matters. Some key terms relating to labor rights are included in this section, but please visit the full A-Z Library to learn more.

Office of Civilian Human Resources
The main site for civilian HR. Come here for the current civilian pay calendar, awards, career opportunities, salary tables, training and more.

Civilian Hiring Process
Here are the details supervisors need to know before initiating recruitment requests within FedHR.

Civilian Recruiting
This site offers the essential staffing and recruitment tools, including resources on appointment type, a hiring guide, check-in worksheets for new employees, promotions and more.

Manager’s Guide to Classifying Positions
The manager’s guide to classifying positions based on duties and responsibilities.

Employment Verification
If you are purchasing a home, buying a car or leasing a property—here is the process to request employment verification or proof of income.

Retention, Recruitment and Relocation Incentive
In order to maintain a world-class and highly trained workforce, the Coast Guard allows for specific compensation incentives on an individual basis.

Veterans Employment Opportunity Act (VEOA)
The Coast Guard must allow eligible veterans to apply for positions announced under merit promotion.

Fair Labor Standards Act (FLSA)
The FLSA provides the minimum standards for both wages and overtime entitlements, as well as, work-time must be compensated.

A-Z Library of HR Topics
The Office of Civilian Human Resources helps employees educate themselves about employment matters. Some key terms relating to labor rights are included in this section, but please visit the full A-Z Library to learn more.

Civilian Pay Calendar
Know your 2020 pay dates with this calendar resource.

Performance and Incentive Awards
The Civilian Incentive Awards Program offers tools for supervisors seeking to reward an employee for exceptional performance.

Quality Step Increase
A quality step increase is a “faster than normal” within-grade increase used to reward an employee who demonstrates high-quality performance.

Service Computation Date
Your service computation date determines your annual leave accrual rate and retirement eligibility.

Temporary Promotion
A temporary promotion is the assignment of an employee to a higher graded position for a specified period of time.

Coast Guard Civilian Awards Manual
The manual covers various recognition awards, eligibility and how to apply for them; it also includes the Civilian Awards Manual Instruction.

Inspirational Leadership Awards
The Office of Leadership sponsors four annual awards and two that are managed by the Coast Guard but are sponsored by the Navy League. This page provides award descriptions, ALCOASTs and an archive of previous award recipients.

Innovation Awards
Managed by the Acquisition Directorate, the Innovation Program honors innovators that have helped further Coast Guard goals to be ready, relevant and responsive. The annual awards are named for innovator CAPT Niels P. Thomsen. Nominations are submitted through CG_Ideas@Work https://cg-ideasatwork.ideascalegov.com/

Performance Management (DHS/Performance Management System)
A four-level, competency-based system that promotes communication between supervisors and employees.

Performance Management (EARS)
The Coast Guard Excellence, Achievement and Recognition (EARS) system covers non-supervisory employees, and encourages communication between an employee and their supervisor.

Negotiated Grievance Procedure
Learn the process for filing a grievance about matters of discontent relating to your employment.

A-Z Library of HR Topics
The Office of Civilian Human Resources helps employees educate themselves about employment matters. Some key terms relating to labor rights are included in this section, but please visit the full A-Z Library to learn more.

Administrative Investigations
The purpose of an administrative investigation is to support a decision to take or not to take disciplinary actions toward an employee by impartially gathering related evidence.

Civilian Drug- and Alcohol-Free Workplace Program
Safety-sensitive positions may be subject to drug and alcohol tests.

Disciplinary Actions - Selecting the Appropriate Penalty
Disciplinary actions are meant to correct an employee's conduct while maintaining high productivity, discipline, and morale among all employees. It is important to select the best course of action and to consider the 12 Douglas Factors.

Misconduct
Misconduct typically involves behaviors or actions deemed unprofessional within the workplace.

Violence in the Workplace
You can help avoid a violent or threatening incident in the work place.

A-Z Library of HR Topics
The Office of Civilian Human Resources helps employees educate themselves about employment matters. Some key terms relating to labor rights are included in this section, but please visit the full A-Z Library to learn more.

Absence Without Leave (AWOL)
An employee is AWOL when they are absent from their assigned place of duty, and their absence is unauthorized.

Compensatory Time Off
Learn about getting time off to be compensated for occasional overtime work.

Compensatory Time Off for Travel
Employees can earn comp time for official travel. Learn more.

Enhanced Annual Leave
Under some situations, the head of an agency can grant a new employee a higher annual leave accrual rate as a recruiting incentive for difficult-to-fill positions.

Family Medical Leave Act (FMLA)
Most federal employees are entitled to up to 12 work weeks of unpaid leave for the birth, adoption, foster placement of a child, caring for a family member with a serious health condition, or their own serious health condition.

Overtime Work
Learn about the rules governing overtime pay for federal employees.

Voluntary Leave Transfer Program
You can donate your annual leave to an employee who might suffer financial hardship because they don’t have enough annual or sick leave available to cover work absences. Learn more by clicking here , or contact USCG-VLTP@USCG.MIL.

Family Friendly Leave Policy
Full-time employees are entitled to leave for family care or bereavement purposes.

Employee Relations

A-Z Library of HR Topics
The Office of Civilian Human Resources helps employees educate themselves about employment matters. Some key terms relating to labor rights are included in this section, but please visit the full A-Z Library to learn more.

Bargaining Unit Status Codes
Bargaining Unit Status (BUS) codes are 4-digit numbers used to identify which Bargaining Unit a position belongs to, if any.

Administrative Grievance Procedure
The Administrative Grievance Procedure covers non-bargaining unit employees.

Negotiated Grievance Procedure
The Negotiated Grievance Procedure (NGP) for a unit is defined in the contract or labor agreement.

Weingarten Discussions - Investigative Meeting
Learn the rules of investigative meetings between management officials and bargaining unit employees.

Coast Guard Bargaining Unit Agreements
To select the most appropriate collective bargaining agreement click the link and then follow these instructions: Search under “Agency,” and then type “Department of Homeland Security” then under Sub Agency type “U.S. Coast Guard.